Meeting/Event Information

Call for nominations for the 2019-2020 Board of Directors

March 15, 2019 12:00 AM EDT to April 15, 2019 12:00 AM EDT

Email nominations to

Dear SMPS Ontario members,

It's that time of year again! The SMPS Ontario Chapter nominations and elections committee is seeking qualified candidates to fill 3 positions on our Board of Directors.

  •          2019-20 President-Elect (nominated from the current Board only)
  •          2019-21 Secretary
  •          2019-21 Director of Communications


The first step is the CALL FOR NOMINATIONS. Here's how it works:

  • Between March 1st and 5pm on April 15th the call for nominations is open for the positions noted herein.
  • You may nominate yourself or anyone else who is a member of SMPS. You must be a member of SMPS to nominate, vote and/or to sit on the board.
  • Please send nominations to:
  • Elections will take place via email ballot from May 1st to May 15th. Further information on this process will follow in April after nominations have closed.
  • When nominating, please include:
    • a short paragraph indicating which position the nomination is for, and
    • a few paragraphs on why you are interested in the position and what qualifies you for that position.
  • If you would like to nominate someone other than yourself, please include the above information on why you feel they would be a good candidate. We will follow up regarding their interest and further information on the nominee, as necessary.


General Info:

Regular meetings of the Board occur once a month. Board members are required to attend monthly board meetings and monthly SMPS events.

Other duties require a time commitment of roughly 4-6 hours a month to carry out tasks associated with the respective role.  

Open Positions:

In the absence of the President the President-Elect shall preside at all meetings of the Chapter or the Board of Directors and shall succeed the President in the event it is necessary for him/her to vacate the office. He/She shall also perform such other duties from time to time as may be assigned to him/her by the President or the Board of Directors. The President Elect position is a one-year term, with novation to positions as President and Immediate Past President, each for a one-year term.

The Secretary shall: a) keep, and be responsible for, Chapter records which should include minutes of the past meetings, Chapter Manual, Chapter By-Laws and the By-Laws and Policies of SMPS, correspondence, committee reports and records of other pertinent meetings held; b) prepare meeting notices; c) process Chapter correspondence; d) maintain the Chapter Manual; e) be responsible for all activities associated with Chapter elections; and, f) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors. This is a two-year term.

The Director of Communications is responsible for a) events and member related communications; b) updates to, and maintenance of, the SMPS Ontario website; c) management of the LinkedIn group; d) other activities and duties associated with the communication of the chapter to its members and non-member attendees, as from time to time may be assigned to him/her by the President or by the Board of Directors. This is a two-year term.

Election and Term

The Secretary and Director shall each be elected for a two-year term. No more than two consecutive terms shall be held for these Board positions by the same individual.

What are the benefits of serving on the Board?

  • The opportunity to give back to your professional community
  • Leadership opportunities – develop and practice skills
  • A chance to execute creative ideas
  • It demonstrates to your management and colleagues your commitment to your career
  • It is an impressive addition to your CV
  • Friendship and fun


As good as this sounds, we recognize that you may still have some reservations:

I've never been on a Board before ...

This is the perfect opportunity to learn! There is no previous experience required – many of us were first-time Board participants – and existing Board members will help you. New ideas are also welcome and bring new life to our association!

I'm so busy ...

Who understands better that fellow SMPS’ers how busy you are? Volunteering on the Board only takes a few hours per month – a two hour board meeting, a couple of hours at an event (if we're holding one that month), and a few hours here and there to fulfill your duties. We help each other out if one of us is truly swamped – you are not alone.

With that, the Call for Nominations is open! We look forward to hearing from you and announcing our new nominees for open positions starting May 1st!


Your SMPS Ontario Board