Board of Directors 2016-2017

    Board Member Roles and Responsibilities:

    CHAPTER PRESIDENT

    The Chapter President attends all monthly Board meetings and monthly luncheon programs, oversees and mentors all Board members as they carry out their duties and responsibilities, serves as the key point of contact with National in regards to submitting the required reports and documents on behalf of the chapter, implements the strategic plan and budget for the new fiscal year, and plans and chairs monthly Board meetings. The President also hosts monthly luncheon programs and special chapter events as necessary, acts as the chapter’s spokesperson as needed in the community, works with the treasurer in planning and creating a responsible fiscal budget for the chapter and submits it to the Board for approval. The President reviews monthly bank statements for the chapter, drafts a “message from the president” news clip for incorporation in quarterly fax blasts, revised draft welcome letter to all new members to be included with the new member handbook to be distributed by the director of membership, works with the president-elect to select senior advisory panel members and furnishes support for semi-annual meetings in April and September and works with president-elect each spring to update the Chapter Management Manual. 

    PRESIDENT-ELECT

    In the absence of the President the President-Elect shall preside at all meetings of the Chapter or the Board of Directors and shall succeed the President in the event it is necessary for him/her to vacate the office. He/She shall also perform such other duties as from time to time may be assigned to her/him by the President or the Board of Directors.

    IMMEDIATE PAST PRESIDENT

    The past president remains on the board for an additional one-year term after completing his/her term as President in a capacity of advisor and to provide continuity to the new board of directors. 

    SECRETARY

    The Secretary shall: a) keep, and be responsible for, Chapter records which should include minutes of the past meetings, Chapter Manual, these By-Laws and the By-Laws and Policy of SMPS, correspondence, committee reports and records of other pertinent meetings held; b) prepare meeting notices; c) process Chapter correspondence; d) maintain the Chapter Manual; e) be responsible for all activities associated with Chapter elections; and, f) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to her/him by the President or by the Board of Directors.

    TREASURER

    The Treasurer shall participate in the development of the annual operating budget, oversee the financial integrity of the Chapter, ensure that income receipts are deposited and correctly recorded and that Chapter expenses are tracked, paid and properly recorded, assure the production of financial reports and annual audit, and in general perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned by the President or Board of Directors.

    DIRECTOR OF COMMUNICATIONS

    The Director of Communications acts as the SMPS member contact on all issues related to communications and is responsible for the public image of the Chapter. They attend all monthly Board meetings and programs, draft a budget and conceptual plan of communications initiatives for the upcoming year, create an implementation plan and schedule, as well as desired outcome or quantifiable goals. The Director of Communications also keeps the website current,distributes communications to membership and mailing list contacts and coordinates public relations.

    DIRECTOR OF PROGRAMMING

    The Director of Programming is to attend all monthly board meetings and monthly luncheon programs, and is responsible for drafting a budget and conceptual plan of programming initiatives for the upcoming year, coordinating all luncheon programs, securing location, speakers, food, handouts, audio-visual as needed for each luncheon, preparing program announcements and ensures timely marketing of each luncheon, and works closely with the director of education to ensure that local programming and education needs are met.

    DIRECTOR OF SPONSORSHIP

    The director of sponsorship seeks out companies that are interested in marketing themselves to Ontario’s leading group of A/E/C professionals. Their responsibilities include soliciting potential companies to sponsor programs developed by all other committees ties to that event, welcoming sponsors at chapter events and introduce them to attendees and speaker(s), and ensure the sponsor(s) receives good return on investment. The Director of Sponsorship also updates and maintains sponsorship database/matrix, creates and negotiates sponsorship contracts, updates sponsorship materials and sends sponsors’ logos to the communication director to be uploaded on Web site, calendar, etc.

    DIRECTOR OF MEMBERSHIP

    The Director of Membership attends all monthly board meetings and monthly luncheon programs, drafts a budget and conceptual plan of membership initiatives for the upcoming year, provides membership information to potential members and designs, edits, and produces membership directory, handbook, and other promotional materials for the chapter membership efforts. The Director of Membership also coordinates contact with members and prospects, coordinates membership events as determined by the chapter’s annual plan and organizes a welcome committee for each chapter event.

    DIRECTOR OF EDUCATION

    The Director of Education is responsibile for planning and organizing educational events of the chapter, and attends all monthly board meetings and monthly luncheon programs, drafts a budget and conceptual plan of programming initiatives for the upcoming year, prepares annual educational report for SMPS National due September 30, secures location, speakers, food, handouts, audio/visual as needed for each educational event, provide CEU documentation at meetings, introduce speakers, coordinate programs with peer organizations, prepares, distributes, and summarizes program evaluations for each educational event and prepares program announcements and ensures timely marketing of each event.

    President
    Erin Berg
    Arup
    e-mail: president@smpsontario.com 
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    Past President
    Kirsten Warren
    Arup
    e-mail: past-president@smpsontario.com 
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    Communications 
    Mimi Lai Drivas
    Gensler
    e-mail: communications@smpsontario.com 
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    President-Elect
    Daniel McKague
    Smith + Andersen
    e-mail: president-elect@smpsontario.com 
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    Membership
    Nate Simpson
    LRI Engineering Inc.
    e-mail: membership@smpsontario.com 
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    Secretary
    Pelin Yeter
    Gensler
    e-mail: secretary@smpsontario.com 
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    Treasurer
    Laura Sellors
    Entro
    e-mail: treasurer@smpsontario.com 
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    Education and Certification
    Naglaa Hassanein
    RSM Canada
    e-mail: education@smpsontario.com 
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